emailing in sick
when to email
If your employer prefers that you call in when you’re sick, do so. Many employers have a policy that you must call in by a certain time to be considered for a sick day, typically within 2 hours of the start of your shift. If you know in advance that you will be out sick, like the night before, try to email as early as possible so your employer has time to make arrangements.
what to say
If you’re feeling under the weather and think you might need to take a sick day, emailing your boss can be a tricky task. You don’t want to seem like you’re not really sick, but you also don’t want to give too much information about your illness.
Here are a few tips for what to say (and what not to say) when emailing in sick:
-Keep it short and sweet. No need to go into too much detail about your symptoms. Just let your boss know that you’re feeling ill and won’t be able to come into work today.
-If possible, offer to make up the work another day. This shows that you’re still committed to your job, even though you’re not feeling well.
-If you have any deadlines or projects that need to be covered in your absence, make sure to mention them in the email so someone else can pick up the slack.
-Be sure to sign off with a polite closing, such as “Sincerely” or “Best.”
And whatever you do, don’t use these clichéd excuses:
-“I’m sorry, I have food poisoning.” This is one of the most common (and least believable) sick day excuses out there. If you’re going to pretend to have food poisoning, at least come up with a more original story.
-“My grandmother died.” This is a legitimate reason for taking time off, but it’s also something that can easily be verified (or disproved) with a simple phone call.
-“I have the flu.” Again, this is a perfectly good reason for being out sick… but it’s also one of the most overused excuses out there. Try to be more specific about what’s wrong with you.
what not to do
sick days are meant for rest and relaxation however some people choose to email their employer saying they are sick. While this may seem like the easier option, it is actually not the best way to go about it. Here are some things you should avoid doing when emailing your employer about a sick day.
what not to say
When emailing in sick, there are a few things you should avoid doing in order to maintain a professional image and keep your job. Here are four tips for what not to do when emailing sick:
- Don’t use slang or abbreviations. Stick to proper grammar and complete sentences.
- Don’t give too much information. You don’t need to go into detail about your illness, especially if it’s personal. Keep it short and sweet.
- Don’t be vague. If possible, give a specific date or range of dates that you will be out sick. This will help your employer plan accordingly.
- Don’t CC your boss on every email. Only cc them if the email pertains to them directly or if you are asking for approval on something.
how not to act
When emailing in sick, there are a few things you should avoid doing in order to maintain a good relationship with your employer.
-First, don’t lie. It’s tempting to call in sick when you just need a mental health day, but lying about being sick can come back to bite you. If your employer finds out, they may not be as understanding the next time you actually are sick.
-Second, don’t give too much information. Your employer doesn’t need to know every gory detail about your illness. Just give them the basics and let them know when you expect to return to work.
-Third, don’t request too much time off. If you know your illness will last more than a couple of days, it’s better to wait until you have a better idea of how long you’ll be out before emailing your employer. Requesting too much time off at the outset may just end up frustrating your boss.
-Finally, don’t forget to follow up. Once you’re feeling better, shoot your boss an email letting them know you’re back to work and available if they need anything.
what to do
If you’re feeling ill and think you need to take a sick day, email your boss as soon as possible. You should include when you think you can return to work and what duties you can realistically perform from home. Be clear and concise in your email.
what to say
Use this guide the next time you have to write an email to your boss saying you’re sick and can’t come in to work.
When you’re feeling under the weather, the last thing you want to do is type out a long email explaining your symptoms and why you need a day (or two) off. Luckily, there’s a way to quickly summarize why you’re out sick that will make it easy for your boss to understand—and more importantly, approve.
Start by letting your boss know that you’re feeling ill and won’t be able to come into the office. Then, give a quick explanation of your symptoms and how long you think you’ll need to recover. Finally, thank them for their understanding and let them know how you’ll be working to make up for lost time.
Here’s a template you can use the next time you need to send an email saying you’re out sick:
Subject: Out Sick Today
I’m sorry for the short notice, but I’m feeling ill and won’t be able to come into the office today. I have [symptoms] and hope to be back tomorrow/later this week.
I’ll be keeping up with work by [doing X, Y, Z]. If there’s anything urgent that comes up, feel free to reach out.
Thanks for understanding.
how to act
If you’re sick, it’s best to stay home to prevent the spread of illness. But if you need to email your boss to let them know you won’t be in, how should you craft the message?
Here are a few tips:
- Keep it short and sweet. No need to go into great detail about your symptoms.
- Be apologetic. Let them know you’re sorry for the inconvenience and that you’ll be back as soon as possible.
- Offer to make up the work. If possible, let them know what tasks you’ll be able to complete from home or offer to come in on a weekend to make up the hours.
- Assure them it’s nothing serious. Reassure them that you don’t have a contagious illness and that they don’t need to worry about getting sick themselves.