Interview decline letter


Thank you for your interest in our company and for taking the time to interview with us. After careful consideration, we have decided to pursue other candidates whose qualifications better fit our needs at this time.

We appreciate the interest you have shown in our company and we hope you will continue to seek us out as a potential employer in the future. Again, thank you for your time, and we wish you all the best in your job search.

Reasons for Declining

It is with regret that I must inform you that I am declining your interview offer. I appreciate the opportunity, but after careful consideration, I have decided that it is not the right fit for me at this time.


The most common reason a candidate is declined is that they are unqualified for the position. There are a few ways to determine if a candidate is unqualified:
-If they do not meet the minimum qualifications listed in the job posting
-After reviewing their resume, you determine that they do not have the required skills or experience for the role
-During the interview, it becomes clear that they do not have the knowledge or ability to do the job

If a candidate is unqualified, it is best to decline them early on in the process so that you can focus your time and energy on candidates who are a better fit.

Not a Good Fit

There are many reasons why a job might not be a good fit, including the company culture, the commute, or the salary. If you’re not happy in your current role, it’s important to figure out what is causing your dissatisfaction so you can make a change.

Some common reasons for leaving a job include:

-Not a good fit: The company culture, the commute, or the salary might not be a good match for your needs.
-Poor management: If your boss is micromanaging or if there is a lot of drama at work, it can make going to work every day very difficult.
-Lack of opportunity: If you feel like you’re stuck in a dead-end job with no opportunity for growth or advancement, it can be very frustrating.
-Burnout: Working long hours or dealing with high-stress situations can lead to burnout. If you’re feeling constantly overwhelmed and exhausted, it might be time to make a change.

Not Interested

The main reason why people decline job offers is that they’re simply not interested in the position. It could be the company, the location, the salary, or the work itself that’s not appealing to them. If someone is offered a job that they’re not excited about, it’s probably not worth taking.

How to Decline an Interview

It’s important to be gracious when declining an interview. You don’t want to burn any bridges, and you never know when you might need that contact in the future. With that in mind, here’s a template for how to decline an interview in a polite and professional way.

Be Professional

The best way to decline an interview is to be professional and courteous. You can do this by sending a thank you email to the person who extended the invitation. In the email, you can explain that you are not interested in the position or company and thank them for their consideration. It is important not to burn any bridges, so make sure to be polite and considerate in your response.

Be Clear

When you turn down a job interview, it’s important to be clear about your reasons. This will help the hiring manager understand your decision and perhaps even give you a second chance.

If you’re unsure about the job or the company, make it clear that you’re not ready to make a commitment. For example, you might say, “I appreciate your offer, but I’m not sure if this is the right job for me.”

If you know that the job isn’t a good fit, be honest about your reasons. For example, you might say, “I’m not interested in this job because it doesn’t align with my career goals.”

If you have another opportunity that you’re more excited about, let the hiring manager know. For example, you might say, “I’ve been offered another opportunity that I feel is a better fit for my skills and experience.”

Whatever your reasons for declining the interview, be sure to express your gratitude for being considered. For example, you might say, “Thank you for giving me the opportunity to interview for this position. I appreciate your time and consideration.”

Be Brief

When you receive an interview request, it’s important to be brief in your response. You don’t need to go into great detail about why you’re declining the interview. A simple “Thank you for considering me, but I’m not interested in the position” is sufficient.


Thank you for considering me for the position. After careful consideration, I have decided to decline the offer.

I appreciate the time and effort that you put into the interview process, and I am grateful for the opportunity to have met with you and your team. I am confident that there are other candidates who will be a better fit for the position, and I wish you all the best in your search.

Thank you again for your time and consideration.

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