Office coordinator job duties

Job Description

The Office Coordinator is responsible for the organization and coordination of office operations and procedures in order to ensure efficiency and effectiveness within the Office. The Office Coordinator is also responsible for the supervision of office staff.

General Office Duties

The Office Coordinator will be responsible for a variety of general office duties. These include but are not limited to: -Answering incoming phone calls and routing them to the appropriate personnel -Greeting visitors and clients and providing them with assistance as needed -Maintaining office supplies and inventory -Scheduling appointments and meetings -Coordinating office activities and events -Performing data entry and other clerical tasks as needed

Answering Phones

The office coordinator job duties include answering phones, routing calls, and taking messages. The coordinator may also be responsible for greeting visitors and directing them to the appropriate office or individual. In some cases, the coordinator may be responsible for maintaining schedules, distributing mail, and ordering office supplies.

Greeting Customers

The office coordinator is responsible for greeting customers and clients as they come into the office. This position is also responsible for handling customer inquiries, in person or over the phone. The office coordinator may also be responsible for giving tours of the office, scheduling appointments, and assisting with event planning.

Data Entry

The Office Coordinator will be responsible for data entry, handling inbound and outbound calls, processing mail, preparing documents, and various administrative tasks. The ideal candidate must be detail-oriented with excellent communication skills. This is a full-time, on-site position.

-Handle all incoming and outgoing calls
-Update and maintain databases
-Prepare documents for mailings
-Process incoming and outgoing mail
-Complete data entry tasks
-Assist with various administrative tasks

Skills Needed

The Office Coordinator is responsible for a variety of administrative and clerical duties. He or she will answer phones, take messages, schedule appointments, and perform other office duties as needed. To be successful in this role, the Office Coordinator should have excellent written and verbal communication skills, be highly organized, and have experience with a variety of office software.

Communication Skills

The Office Coordinator will be responsible for managing the day-to-day operations of the office, as well as providing support to the company’s employees. Strong communication skills are essential for this position, as the Office Coordinator will be required to interact with employees at all levels of the organization on a daily basis. Additionally, the Office Coordinator must be able to effectively communicate with external vendors and other business contacts.

Organizational Skills

As an office coordinator, you will be responsible for a wide range of administrative and clerical tasks. You will need to be able to organize and prioritize your work in order to meet deadlines. You will also need to be able to work independently and as part of a team. Excellent written and verbal communication skills are essential, as is a positive attitude and the ability to deal with difficult people and situations.

Time Management Skills

One of the most important skills an office coordinator can have is the ability to manage their time efficiently. Acoordinators have a variety of duties that they are responsible for, and it is important that they are able to juggle all of these duties and keep everything organized. This can be a challenging task, but it is one that is essential for the job. Office coordinators should also be good at multitasking and be able to handle a variety of tasks at once.

Interpersonal Skills

A successful Office Coordinator is a people person with superb communication skills. They are able to multitask, stay calm under pressure, and have a positive attitude. They should also be proficient in basic office software, such as Microsoft Office and Google Docs.

Other important skills for Office Coordinators include:
-Excellent written and verbal communication
-Ability to handle confidential information
-Strong organizational skills
-Attention to detail
-Flexibility and adaptability
-Quick learner
-Good time management

Education and Experience

Office coordinators need at least a high school diploma, though some jobs may require postsecondary education, and most coordinator positions require some on-the-job training. Prior experience in an office environment is generally required or preferred. Beyond these core qualifications, employers are looking for office coordinators with the following skills.

High School Diploma or Equivalent

A high school diploma or equivalent is required for this position, as well as prior office experience. The office coordinator will be responsible for a variety of tasks, including answering phones, scheduling appointments, handling customer inquiries, and performing general office duties.

Previous Office Experience

3 years of experience working in an office environment is required for this position, along with a high school diploma or equivalent.

Proven experience as an office coordinator or in a similar administrative role
Outstanding communication and interpersonal abilities
Excellent organizational and time management skills
Ability to multitask and prioritize tasks
Excellent written and verbal communication skills
Familiarity with office management procedures and basic accounting principles
Proficient in MS Office and databases


The average salary for an Office Coordinator is $17.84 per hour in the United States. Office coordinators handle a variety of administrative duties, such as answering phones, scheduling appointments, and maintaining filing systems. More experienced office coordinators may also be responsible for supervising other office staff and handling customer inquiries.

Median Annual Salary for Office Coordinators

As of 2019, the median annual salary for office coordinators was $38,560, according to the U.S. Bureau of Labor Statistics. Office coordinators perform a variety of clerical and administrative tasks to keep an office running smoothly. Their duties may include answering phones, scheduling appointments, organizing meetings and events, maintaining filing systems, and ordering supplies.

Job Outlook

The office coordinator is responsible for a variety of clerical and administrative duties. They might oversee other office staff, manage the work flow, and handle customer inquiries. They might also be responsible for stocking office supplies and keeping the office organized. With the technological advances of the past decade, the duties of an office coordinator have expanded to include overseeing social media accounts and maintaining the organization’s website.

Expected Job Growth for Office Coordinators

From 2018 to 2028, the U.S. Bureau of Labor Statistics projects a 3% growth in office coordinator jobs. This is considered to be slower than the average job growth for all occupations, which is 5%. Despite the slower than average growth, there should still be nearly 72,000 new office coordinator job openings during this 10-year period.

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