Program coordinator job description pdf


The Program Coordinator

The Program Coordinator is a professional who designs and implements programs, provides training and support to program participants, and evaluates program effectiveness. A Program Coordinator is responsible for all aspects of program development, from program design and planning to implementation and evaluation. They must have excellent organizational and time management skills, as well as strong communication and interpersonal skills.

Job Description


A program coordinator supervises the daily operations of a social service or community outreach program. He or she is responsible for hiring and training program staff, developing and monitoring the program budget, creating and implementing program goals, writing grant proposals and reports, and liaising with partnering organizations. In some cases, a program coordinator may also be responsible for conducting community outreach and providing direct services to clients.

The program coordinator job description varies depending on the size and focus of the organization. Some coordinators work in large organizations with multiple programs, while others work in small organizations with just one primary program. There is also quite a bit of variation in the type of programs that coordinators oversee. Somecoordinate juvenile justice programs, while others might oversee senior citizen services or economic development initiatives. No matter what type of program a coordinator oversees, the goal is always to ensure that it runs smoothly and effectively serves the community.

Duties and Responsibilities

program coordinator job description
The Program Coordinator is responsible for the administrative support of one or more of the Foundation’s programs. This individual will provide administrative leadership in the planning and execution of program goals and objectives. The Program Coordinator will report to the Senior Program Officer and work closely with other members of the Foundation’s program staff.

Duties and Responsibilities

  1. Assist in the development and implementation of program goals, objectives, and activities.
  2. Conduct research on potential grantees and issue areas.
  3. Prepare reports on program activities and achievements for senior staff and Board review.
  4. Maintain knowledge of relevant research literature in assigned programs area.
  5. Assist in the preparation of proposals to outside funders, as needed.
  6. Attend conferences, seminars, and training sessions, as needed or directed, to keep abreast of new developments in assigned programs area(s).
  7. Other duties as assigned by supervisor
    Skills and Qualifications
    Education – Although a degree is not always required, many employers prefer program coordinators to have a bachelor’s degree in business, nonprofit management, communications or a related field.

Communication Skills – A successful program coordinator must be an excellent communicator. He or she will interact with clients, vendors and employees on a daily basis and must be able to communicate effectively both verbally and in writing.

Organizational Skills – This position requires exceptional organizational skills. A program coordinator must be able to juggle multiple tasks simultaneously and keep track of a variety of details. In addition, he or she must be able to plan and implement programs and events that run smoothly and on schedule.

Project Management Skills – A successful program coordinator will have the ability to manage projects from start to finish. He or she will be responsible for developing project plans, coordinating with stakeholders, setting deadlines and ensuring that projects are completed on time and within budget.

Interpersonal Skills – Since much of this job involves working with others, it is important for program coordinators to have strong interpersonal skills. He or she must be able to build relationships with clients, employees and vendors and must be able to resolve conflicts in a professional manner.

The Program Coordinator in the Workplace

A Program Coordinator is responsible for organizing and carrying out all the necessary details of a program. They may be in charge of coordinating multiple programs, or just one. A Program Coordinator must be able to communicate effectively, have strong organizational skills, and be able to work well under pressure. If you are interested in becoming a Program Coordinator, read on for more information about job duties and responsibilities.

Work Schedule

The Program Coordinator typically works full time during regular business hours. There may be some flexibility in the schedule, but most work is done during the day. Some evening and weekend work may be required, especially if coordinating events.

Work Settings


Program coordinators work in a variety of settings, including social service agencies, health care facilities, schools, businesses, and nonprofit organizations. Many program coordinators work Full time during regular business hours. Some program coordinators may need to work evenings or weekends to attend meetings or events.

Most program coordinators work in office settings. However, some travel may be required to attend meetings or events.

Work Relationships

The Program Coordinator is responsible for developing, maintaining, and expanding relationships with a variety of program partners. This includes but is not limited to state agencies, community based organizations, businesses, and others. The Program Coordinator will also manage a caseload of program participants. This is a professional level position that may occasionally require evenings or weekends. -Developing, maintaining, and expanding relationships with a variety of program partners -Managing a caseload of program participants

Program Coordinator Career Outlook

Program coordinators are responsible for developing, organizing, and supervising programs and activities in organizations. They work in a variety of settings, including educational institutions, nonprofits, businesses, and government agencies. Many program coordinators have a background in social work, education, or another human services field.

Job Growth

The U.S. Bureau of Labor Statistics (BLS) projects a 7% growth in jobs for event planners from 2019-2029, which is faster than the average for all occupations. The growth of the meetings industry and the expansion of convention centers and other venues should continue to create demand for event planners. Candidates who have a bachelor’s degree and experience in the hospitality industry will have the best job prospects.

Salary and Qualifications


In May 2018, PayScale.com reported that program coordinators earned a median annual salary of $48,777. The salary range for these professionals was $33,569 to $68,439 per year. Median salaries are the salaries at which 50 percent of workers earn more and 50 percent earn less.

Education requirements for this career vary. Some employers prefer candidates who have a bachelor’s degree in public administration, business administration or another relevant field and two years of experience working in program coordination or management. However, some jobs may only require a high school diploma and related experience. Employers usually provide on-the-job training to new coordinators.

Program Coordinator Skills
To succeed in this job, you will need certain skills, such as multi-tasking, analytical and communication abilities. Your specific duties may also require the use of project management software, such as Microsoft Project or Primavera P6 scheduling software. Other key skills include:
-Ability to work independently
-Creativity
-Attention to detail

Education and Training


Most employers prefer to hire candidates who have a bachelor’s degree in a field such as public administration, business administration, or event management. Some jobs may require a master’s degree.

Program coordinators typically need 1 to 5 years of experience working in the field of their choice before they can qualify for a coordinator position. Some jobs may require certification in project management or a related field.


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