Sick day leave email


Introduction

If you are feeling ill and think you need to take a sick day, it is always best to err on the side of caution and stay home. You don’t want to risk infecting your co-workers, and odds are, you’re not going to be very productive if you’re not feeling well.

When you do take a sick day, it’s important to let your boss know as soon as possible. The last thing you want is for them to hear about it from someone else, or worse – find out that you didn’t show up for work and wonder where you are.

Here is a template for a sick day leave email that you can use:

The Dos and Don’ts of Emailing in Sick

With the current pandemic, more and more employees are working from home. This means that if you are sick, you may have to email your boss to let them know. While this may seem like a simple task, there are actually a few things you should and shouldn’t do when emailing in sick.

Do: Write a clear subject line


When you’re too sick to come into work, the last thing you want to do is write a long, detailed email. But putting a little bit of effort into your message will go a long way in convincing your boss that you’re really sick and not just slacking off.

The most important thing is to include a clear subject line. Something like “Out sick today” or “Sick today, will work from home” is fine. This way, your boss can quickly scan their inbox and know which emails they need to pay attention to.

In the body of your email, keep it short and sweet. You don’t need to go into great detail about your symptoms, but it can be helpful to include information like whether you think you can work from home or if you’ll be out for the day/week.

If possible, offer to make up the work later or provide coverage for someone else while you’re out. Again, this shows that you’re still committed to your job even though you can’t physically be in the office.

Finally, be sure to sign off with a polite thank-you or ask for any other instructions before you finish your email.

Do: Keep it short and sweet


When you’re feeling under the weather, the last thing you want to do is write a long, detailed email about your symptoms. No one wants to hear (or read) all the gory details. Just state the facts: You’re sick and won’t be able to come in to work today. That’s it.

Don’t: Over-explain
There is such a thing as too much information. Again, no one wants to hear (or read) all the gory details of your illness. Just state the facts and keep it short and sweet.

Do: Include a specific return date


When emailing in sick, always include a specific return date in your message. This allows your boss to plan accordingly and helps to ensure that you’re not out for longer than necessary. If you’re not sure when you’ll be back, it’s OK to give a range (e.g., “I should be back by Wednesday or Thursday”).

If you know in advance that you’ll be gone for an extended period of time, it’s also a good idea to cc: your boss on any out-of-office messages or auto-responses you set up. That way, they won’t be left wondering why they haven’t heard from you.

Do: Copy your supervisor


The process for emailing in sick might seem pretty straightforward, but there are a few important dos and don’ts to keep in mind. Doing it right will help you stay on your supervisor’s good side, even when you’re out sick.

Here are a few tips:

Do:

-Copy your supervisor on the email so they have a record of your absence and can easily forward it to anyone who needs to be in the loop.
-Keep it brief and to the point. No one wants to read a novel about your stomach flu.
-If you’re able, include what tasks you were working on and who can cover for you while you’re out. This will help things run smoothly in your absence.
-Let them know when you think you’ll be able to return to work.

Don’t:
-Don’t wait until the last minute to send the email. If possible, send it the night before or first thing in the morning so your supervisor has time to make alternative arrangements if needed.
-Don’t forget to include important details like your name, position, and contact information. It may seem obvious, but sometimes these things are easy to forget when you’re not feeling well.
-Don’t make excuses or try to downplay the severity of your illness. Just state the facts and let your supervisor decide if you need a day off.

Following these simple tips will help ensure that emailing in sick is a painless process for everyone involved.

Do: Use a professional tone


When you’re feeling under the weather, the last thing you want to do is compose a long, detailed email explaining your symptoms and why you need a sick day. But there are a few key points you should hit in your message to your boss to ensure you’re taken seriously — and that your time off is approved.

Do: Use a professional tone
You don’t need to go into great detail about your illness, but it is important to sound sincere and professional in your email. Be sure to proofread for any typos or accidental slang before hitting send.

Don’t: Send an email from your bed
Even if you are too sick to get out of bed, resist the temptation to fire off a quick email from your laptop or phone. If possible, wait until you can sit up and compose a coherent message. If you must send an email from bed, make sure you sound as professional as possible.

Do: Give a brief explanation
You don’t need to go into great detail about your illness, but it is important to give some explanation for why you need a sick day. A simple “I’m not feeling well and need some time to recover” will suffice.

Don’t: Get too personal
While it’s important to be honest about why you need a sick day, there is no need to get into specific details about your illness. Keep your explanation brief and to the point.

Do: Include a suggested plan for coverage
If possible, include a suggestion for who could cover for you while you’re out sick. This shows that you’re thinking about the team even though you’re not feeling well.

Don’t: Ask for too much time off
If at all possible, try to limit your request to one or two days. Any more than that and you may raise suspicion about whether you’re truly ill or just looking for an extended vacation.

Don’t: Forget the details


When you’re feeling under the weather, the last thing you want to do is compose a long email. But, unfortunately, a quick “I’m sick” message is not going to cut it. Your manager needs to know more than just that you’re out—they need to know how long you expect to be gone and whether you’ll be working remotely.

If at all possible, try to give your manager a heads up about your illness before you send the email. A quick phone call or Slack message letting them know that you’re not feeling well and will be out tomorrow is better than nothing. That way, they can start making plans for how to cover your work in your absence.

When it comes to the actual email, err on the side of too much information rather than too little. In addition to letting your manager know when you’ll be out and if you’ll be working remotely, include any other relevant details, such as whether you have any urgent deadlines that need to be met in your absence or if there are any projects that will need to be put on hold while you’re gone.

Don’t: Over-explain


When you’re writing a sick day email, less is almost always more. Your manager or supervisor doesn’t need (or want) to know every single detail about your illness. A simple, “I’m not feeling well and need to stay home today,” will suffice.

If you must provide more information, keep it brief and to the point. For example, “I woke up feeling nauseous and have been vomiting all morning. I’m going to see my doctor later today, but I won’t be able to come into work.”

Don’t: Use too much slang

When you’re feeling crummy, it can be tempting to use slang in your email to convey just how terrible you feel (e.g., “I’m dying” or “I think I have the plague”). But resist the urge. While these phrases may be accurate, they likely won’t inspire confidence in your boss that you’re taking your health seriously—and that you won’t infect the rest of the office.

Wrapping Up

Sick days are inevitable. And when they happen, you want to make sure you’re taking the proper steps to prevent the spread of whatever it is you’re dealing with, while also notifying your boss in a way that’s both professional and considerate.

Do: Proofread your email

As you proofread your email, look for any grammar or punctuation errors. If you find any, fix them before sending your email. It’s also a good idea to read your email out loud to yourself to see if anything sounds off. If something doesn’t sound right, rewrite it until it sounds better.

Do: Send your email early

I’m emailing to let you know that I’m feeling sick and will not be able to come into work today. I’m sorry for the inconvenience and will do my best to get back to you as soon as possible.

Do: Send your email early
Do: Keep it brief
Do: Use a polite and professional tone
Don’t: Include too much detail
Don’t: Forget to include your contact information


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